all frequently asked questions regarding Quick Apply

The Candidate Profile and the Job Application are created using the Standard OData API of SuccessFactors. A password is not yet generated when the Candidate/Application are created via the Quick Apply. The generation of the password must be initiated by the candidate themselves through clicking on the mail sent out by SF upon successfully creating the Candidate Profile via the Quick Apply. To do this, we direct the candidate to the standard password reset function, which the candidate can use to (re)set their password.

In the attached screenshot you can see an example of how the e-mail sent to the candidate could look. We recommend to include the following:

1. URL to the customer's career page
2. Username (email address of the candidate)
3. Password reset link through which the candidate can set their password

Managing or deleting your own data via the Candidate Profile is still possible. To do this, the Candidate can log in via the SuccessFactors Standard Candidate Profile Login and manage or delete the data.

The prescreening questions of the job description are consumed directly from the SuccessFactors system.

The p78 Quick Apply Application does not support the LinkedIn Profile Upload. A LinkedIn connection can be configured directly via the SuccessFactors system.

SAP KBA 2850700

The document upload from the end user’s local device is always enabled by default. In addition, you can optionally activate other possible filehosting services such as Dropbox or GoogleDrive.

Dropbox: a company account for Dropbox has to be created (free of charge).

GoogleDrive: the connection to GoogleDrive comes with additional monthly costs. This is due to Google's verification model. Since the p78 Quick Apply App is operated on the SAP Cloud Platform and the domain (ondemand.com) is assigned to SAP, the verification of the app can only be done via a customer-owned domain. The customer's own domain must be booked via the additional package "Custom domain quota".

The uploaded files are in the browser cache, which is deleted after the browser cache expires or after processing.

The p78 Quick Apply App is hosted in the SAP data center in Frankfurt.

To achieve optimal parsing results, a quality of 150 DPI is required for images of the CV.

1. Name, last name, e-mail address, country of residence
2. Title (opt), academic degree
3. Profession, industry or business name
4. Address
5. Contact data (e.g. telephone, e-mail)

The Quick Apply itself does not use any Cookies for Tracking. We can however integrate a Cookie Manager that our customer uses into the Quick Apply for the case that candidates are accessing the Quick Apply through Job Portals (e.g. Stepstone) and not through the customer's Career Site.

We are currently in the process of migrating the Quick Apply to Cloud Foundry and plan to finish it by the end of 2024. The platform change will not lead to any additional costs for Quick Apply customers due to the use of the SaaS Subscription Model.

All relevant data is stored in the Security Materials in the BTP.

Through the purchase of the license, the p78 Quick Apply is available on 2 Instances: SF Staging and SF Production.

The p78 Quick Apply uses only one configuration layer per customer. This layer does not contain any sensitive data but rather theming information like image sources or the URLs for the SF Login. This information is stored in the SCP NEO Document Service, which is directly consumed by the JAVA Backend. Only the Backend has access to the Document Service through a secret. The Services are seperated from each other through Sub-Repositories per SCP Neo Subscription Subaccount in the SCP Neo Provider Subaccount.

In the Neo environment, all SAP BTP components are backed up ever 24 hours. The backups are replicated to a secondary site, from where they can be restored in case of a disaster.

For more information regarding this topic, please refer to https://help.sap.com/doc/d20fc4d5c5d5420387138610c5a648ac/Cloud/en-US/SAP_Cloud_Platform_Neo.pdf.

We refer to the SAP Standard „Audit Log Retention API Usage for the Neo Environment“ that the p78 Quick Apply uses. Audit Log Retention API Usage for the Neo Environment | SAP Help Portal

No, we do not conduct any penetration tests for our p78 Quick Apply.

The p78 Quick Apply uses the Data Center located in Frankfurt, Germany.

No data is being transmitted to the US/outside of the EU or processed in the US/ outside of the EU.