Master Data Management, Time Management and Payroll
HR Core Management with SAP SuccessFactors
Efficient HR processes are the key to successful personnel management. The SAP SuccessFactors HR Core modules form the heart of your cloud-based SAP system.
Employee Central serves as the central platform for master data management and organizational management, ensuring all relevant employee information is consolidated in one place and accessible at any time. The Payroll module enables seamless and precise payroll processing, tailored to local requirements while reducing errors through automation. With Time, you can optimize time management, including time recording, absence management, and flexible scheduling.
Our expertise ensures the effective implementation of these modules, elevating your HR processes to the next level – efficient, transparent, and future-proof.
Employee Central, Payroll and Time
An Overview of the HR Core Modules
The Employee Central Module at a Glance
Master Data Management
- Storage and maintenance of all essential data, such as name, address, salary, position, and employment relationship
- Support for global and local requirements, including compliance with country-specific regulations
- Automated approval processes (e.g., transfers, promotions, changes to working hours)
- Customizable workflows based on company policies
Salary Data and Time Information
- Management of working hours, leave requests, and sick leave reporting
- Support for flexible working time models
- Management of salary and bonus data
- Integration with SAP SuccessFactors Compensation for conducting salary reviews
Organizational Management
- Mapping of organizational structures and reporting lines
- Management of departments, positions, and all relevant organizational objects
The Employee Central Payroll Module at a Glance
Payroll
- Approximately 150 preconfigured wage types across 49 countries
- Preconfigured health insurance and payroll solutions, such as JobRad
- Provision of pay statements for employees and managers via self-services
Integration with Employee Central
- Full integration with SAP SuccessFactors Employee Central
- No need for interfaces
- Option to connect SAP S4 systems for seamless transfer to FI systems
- Tools for data migration from legacy systems
The Employee Central Time Module at a Glance
Time Tracking: Attendance and Absence Management
- Independent recording of clock-in/out times and absences by employees via self-services
- Approval of requests by managers
- Ensuring compliance with working time regulations
- Calculation rules based on labor laws and collective agreements
- Integration with terminal solutions
- Customizable working time rules and policies
Integration with Payroll
- Ensuring accurate recording of working time data within payroll processing
Reporting
- Real-time data collection and reporting for managers, providing actionable insights into employee KPIs
- A management tool for HR professionals
Parallel Project – Integration
Integrating your SAP SuccessFactors HR Core Solution
The implementation of SAP SuccessFactors Employee Central almost always involves a corresponding integration project.
This is because many companies continue to operate their time management and payroll processes in on-premise systems, such as SAP ERP HCM, while HR Core and Talent Solutions are increasingly migrated to the cloud.
These hybrid system landscapes require seamless integration between various systems. Synchronizing data between SAP SuccessFactors Employee Central and existing on-premise systems like SAP ERP HCM, as well as communication with non-SAP third-party systems integrated into the HR ecosystem, must be carefully addressed.
With our expertise in implementing and integrating SAP SuccessFactors, we enable you to efficiently overcome these challenges. We ensure that your systems – whether SAP or third-party – communicate seamlessly, keeping your HR data up to date and consistent at all times.
SAP offers a variety of (hybrid) deployment options in this area, each with a different balance of on-premise and cloud components to meet the diverse requirements and needs of its customers.
Among these, the “Core Hybrid” model is one of the most commonly implemented in practice. It meets the needs of most companies and combines the – at least as of today – most mature SAP solutions from both the cloud and on-premise environments.
In this model, time management and payroll functions remain within the classic SAP ERP HCM system, while HR Core and Talent Solutions are managed in the cloud with SAP SuccessFactors.
This means that employee master data and organizational data, such as positions, are migrated to the cloud and maintained there as the single source of truth. SAP SuccessFactors Employee Central (EC) acts as the “source” system, while SAP ERP HCM only accesses the data in the cloud as a “slave” system via replicated data.
p78 as your integration partner
Our Service Offerings
Through a comprehensive and well-thought-out integration strategy, we design and develop the optimal and tailored integration architecture for your HR/IT systems. We define the networking of your HR/IT systems in a structured and organized manner to eliminate isolated solutions, reduce redundancy, and promote reusability.
The goal: A significant reduction in the complexity of your HR/IT system landscape.
Whether Core Hybrid, Talent Hybrid, or other SAP SuccessFactors configurations, we handle all integrations between SAP HR on-premise and cloud solutions.
Using the SAP Business Technology Platform (SAP Integration Suite) and the Microsoft Azure Cloud Platform, we enable seamless third-party integrations within your HR/IT ecosystem. Our solution approaches ensure that diverse data interacts efficiently and securely with other systems in your SAP HR/IT landscape. This guarantees optimal networking and integration of your HR and business processes, improving both efficiency and data consistency.
HR specialists often work in hybrid (SAP) system landscapes, such as SAP SuccessFactors Employee Central (EC) and SAP ERP HCM. A central aspect of workflow efficiency is the notification and integration of processes between these systems. Cross-system workflows simplify collaboration across systems and alert HR specialists when and what actions need to be taken. This enhances efficiency through process and UI integration, enabling HR professionals to work more effectively.
A system on its way to perfection
Deep Dive: SAP SuccessFactors Employee Central Payroll
Until now, many companies have only utilized SAP SuccessFactors Employee Central in the cloud, as the payroll solution did not fully meet their requirements. However, thanks to continuous improvements, Employee Central Payroll (ECP) has emerged as a promising successor to the traditional HCM ECC 6.0 Payroll, offering a solid foundation for a full migration of HR Core systems to the cloud.
With ECP, you benefit from the proven reliability of SAP HCM payroll, combined with the advantages of the cloud.
Capabilities
- Approximately 150 preconfigured wage types across 50 countries
- Preconfigured payroll solutions, such as JobRad and pay statements
- Tool-based data migration from legacy systems
- End-user data maintenance via the web interface
- Payroll driver RPCALCD0, custom schemas/rules, and functions/operations are supported
- BADI implementations are available
- Certified third-party add-ons are supported
- AI and Joule functionalities can be leveraged
Limitations
Not all requirements can be implemented directly with ECP. Therefore, we collaborate with you to evaluate which functionalities are relevant for your organization and determine the optimal implementation.
Key Considerations:
- Integration Limitations: ECP cannot be combined with ECC 6.0 time management or HCM organizational management (OM).
- Functional Restrictions: Topics such as personnel cost planning, travel expenses, and complex time management are currently not supported.
- Technical Constraints: Modifications like user exits, enhancements, or special requirements (e.g., piecework/pay-for-performance, special payments) are not fully implementable.
Satisfied Customers Are the Best Reference
A selection of our Success Stories
Our project approach
We support you in implementing your HR Core System
The approach
Which project management model is suitable for your organization? Is a traditional approach, with a high degree of predictability and structure, the right path, or is an agile, flexible methodology the way to a successful project completion?
In our experience, the truth lies in the middle. We recommend a hybrid project approach inspired by SAP Activate and Scrum, combining the advantages of both worlds.
Together with you, we will tailor our project management approach to fit your specific project needs and implement it efficiently in practice.
In the first phase, we build acceptance for your project to successfully implement it together with all stakeholders.
- Project Scoping
- Scenario Definition
- User Experience & UI Strategy
In the Prepare phase, we establish the technical and personnel foundations for your project.
- Project Team Setup
- Client Team Enablement
- Technical Architecture & Infrastructure Setup
A well-thought-out and clearly structured design forms the basis for the efficient and targeted execution of your project.
- Business Requirements Specification
- Application & Process Design
- Integration Design
- Change Management Strategy
The implementation of your process or system is accompanied by initial functional tests.
- Implementation as an Iterative Process
- Individual Functional Tests (e.g., starting from the 2nd/3rd iteration with end users)
As part of quality assurance, various tests and adjustments to your system based on the feedback received are necessary, which we will carry out together in this phase.
- Functional Tests (End-to-End, Permissions)
- Integration Tests
- Bug Fixing
- Key User Training
In the deployment phase, we prepare your system and end users for the upcoming go-live.
- Cut-Over Management
- Data Migration/Management
- End User Training
Your custom-developed solution is now successfully going live—the moment everyone involved has worked toward with great commitment.
- Final Cut-Over to Production
- Hypercare
- Go-Live Communication
Even after the official go-live, we continue to support you in the ongoing development of your system.
- After-Go-Live Support
- Transition to Operations
- System Handover
Your Contact Person
Michael Scheffler
Managing Director
Phone +49 89 / 46 13 23-27
E-Mail hello@projekt0708.com
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