p78 summary of all new features

Uber for Business Integration Enhancements

• Additional updates to the Uber for Business listing in SAP Concur App Center
• Provides users with more data from Uber for Business to facilitate automated expense reporting. 

End-User Experience:  

• Receipt information from rides with Uber and orders with Uber Eats on business profiles are automatically sent to Concur to complete expense details. A copy of the applicable receipt image is also sent.
• Uber receipts:   include more details like consolidated transactions and tips (where applicable), and a granular breakdown of fees across transactions, taxes, refunds, and cancellations.
• Uber Eats receipts: include details like menu items and group order details — for instance specifying the users who were part of such group orders.
• Include improved credit card and receipt matching.
• More stable user connection.
• Feature where Uber receipts appear in Concur in near real-time after the transaction is completed. 

New Audit Rule Condition Added

• Condition : Has Redirect Funds
• Appears in selection when using Report data object 

Convera Currency Expansion

• Additional currencies are added to Expense Payment Manager for employee reimbursements when using Convera
• Expense Payment Manager has added over 24 new currencies
• April : Costa Rica (CRC)
• May: Argentina (ARS), Brazil (BRL), China(CNY), Colombia (COP), Indonesia (IDR) 

Additional Corporate Card Programs Support

• Additional corporate card programs are added to Expense Payment Manager for reimbursement in Europe, the Middle East and Africa (EMEA), and North America (NA).
• Reimbursements are now supported for the following corporate card programs:
  • Bank of America – MasterCard – PLN (May 25)
  • Bank of America – MasterCard – DKK (May 25)
  • Bank of America – MasterCard – NOK (May 25)
  • Bank of America – MasterCard – US( June 25)
• Support of more corporate card reimbursements. 

Public APIs to Update Travel Allowance Service from a Third-Party Solution

• The public Travel Allowance v4 APIs now support importing the travel allowance itinerary data into SAP Concur from a third-party solution
• APIs can be used to build custom solutions that enhance their business processes when travel allowance itineraries need to be created or updated from a third-party solution.
• Users can integrate these solutions for time recording, service management, staffing in CRM systems, etc. 

Attendees - Updated Attendee Type Configuration

The Attendee Type field cannot be edited after a new attendee record is manually created.

Old Attendee Type Example

New Attendee Type Example

If an attendee is created with an incorrect Attendee Type, the attendee record needs to be deactivated and a new attendee record needs to be created.

Audit Rules - Reevaluation of Report Submit and Entry Submit Audit Rules on Save

End-User Experience: 

The audit rules messages that are displayed when you submit a report are cleared, if they are resolved on saving the report header, entry, or allocation.

• No need to submit the report again to check if errors have been resolved.

The audit rules will be reevaluated on submitting the report again.

If the audit rules conditions are true, the expense report will be blocked from being submitted and a message will be displayed.

Admin Experience: 

For Report Submit and Entry Submit events, the exception messages that are displayed on submitting a report are cleared on saving, if the errors were resolved.

ExpenseIt – Inside of a Report

End-User Experience

For end-users with ExpenseIt, the Add Expense button in the Report Details page inside of a report displays a new drop-down menu with three options :

• Use the Upload Receipts button to add one or more receipts at the same time. 

• ExpenseIt processes all the selected images and creates a new expense within the report.

Restrictions: 

• New ExpenseIt expenses may be auto matched to existing entries in the same report, in which case, the receipt image and any missing details will be added to the matched entry instead of creating a new expense.
• ExpenseIt will only run on receipts uploaded via the Upload Receipts option in the Add Expense drop-down. ExpenseIt will not process images uploaded from the Available Receipts section, dragged and dropped to an existing entry, or uploaded to the receipt section of an existing entry.

• ExpenseIt will convert all uploaded images to an expense. If a user wishes to upload a non-receipt supporting document without converting to an expense, the image must be uploaded directly to Available Receipts or appended to an existing entry.

• The new Upload Receipts option will not be shown on Company Bill Statement (CBS) reports and reports that don't allow receipts.

Merchant Tax ID Extracted from ExpenseIt Processed Receipts – Portugal

Automatic extraction of the Merchant Tax ID from receipts processed by ExpenseIt for clients in Portugal.

End-User Experience

When users upload a Portuguese receipt, ExpenseIt extracts the 9-character Merchant Tax ID (NIF/NIPC) and adds it to the expense data. Users can manually add or edit this value if needed

Administrator Experience

To display the Merchant Tax ID field in an expense form, administrators must configure the Forms and Fields settings in Concur Expense.

Mileage Service - Updated Configurable Mileage Calculator - Now Available for Automatic Rates

End-User Experience

End users with automatic mileage rates will see either the Mileage Calculator link, the Mileage Calculator link with an asterisk, or no link at all on the expense page.

• If the Mileage Calculator link is present, users can click the link to calculate mileage distance using integrated Google Maps.
• If no link is present, users can manually enter mileage details on their expense claims using the From Location, To Location, and Distance fields.
• If the link is present with an asterisk, the Mileage Calculator pop-up will appear by default when creating an expense claim, and the From Location and To Location fields will be disabled, making it mandatory for users to use the Mileage Calculator.

Administrator Experience

To configure the Mileage Calculator for automatic mileage rates, navigate to Expense > Administration > Expense > Mileage Configuration. In the Rates drop-down, select Automatic Rates. Then, in the Mileage Calculator drop-down, select one of the following options:

• Yes: Select this option if you want to allow users to choose between using the Mileage Calculator link or entering mileage expenses manually.
• No: Select this option if you want users to enter mileage details manually.
• Required: Choose this option if you want to make it mandatory for users to use the Mileage Calculator link.

Travel Allowance Service - Swedish Statutory Rate Bundle: New Trip Type Added for Trips ≤ 50 km

To comply with Swedish tax regulations, travelers are not entitled to a travel allowance if their trip destination is less than 50 km from their usual place of business. To support this requirement, a new trip type, Trip <= 50 km, has been added to the statutory rate bundle for Sweden.

End-User Experience

Some companies provide travel allowances to employees for trips less than 50 km from their usual place of business. However, if the allowance exceeds the tax-free rate, the difference is subject to income tax.

To ensure compliance with Swedish tax regulations, the new Trip <= 50 km trip type has been added to the statutory rate bundle for Sweden, with a tax-free rate set at 0.00 EUR. Employees will now see Trip <= 50 km as an option when submitting travel expense claims.

Clients who do not require the Trip <= 50 km trip type can deactivate it in their configuration settings by following these steps:

1. Go to Travel Allowance Configuration > Configurations > Field Control.
2. Open the Field Control for Itinerary UI tab.
3. Select Trip Types > Add.
4. Choose Trip <= 50 km and deactivate it.

Concur Request Integrated with Concur Travel

Approve Then Book Process Flow Now Supported in New Concur Travel

Before this update, the Approve then Book process flow was only supported when Concur Request was integrated with legacy Concur Travel.

Request Assistant

Cost Estimates for Flight Refined Using Concur Travel Data

• When Concur Request is used in combination with new Concur Travel and Request Assistant is enabled for a request, Request Assistant now generates a cost estimate for the Flight travel service based on data from new Concur Travel.
• The new Concur Travel data used to generate cost estimates for the Flight travel service can include frequent traveler memberships, flight availability, company policies, preferences, and negotiated rates, in addition to configured classes of service.
• This update provides you with more accurate flight cost estimates that are based on compliant flights.
• This update is not available when Concur Request is used in combination with legacy Concur Travel.

End-User Experience

When Concur Request is used in combination with new Concur Travel, on the Request Assistant page, the explanation of the cost estimate for the Flight travel service is updated to indicate the estimation is aligned with what is allowed and available in Concur Travel.

Real-Time Card Transaction Notifications (RTN) for Corporate Mastercard Customers

• Feature provides real-time transaction data within Concur Expense as and when the credit card is swiped for purchase.
• The RTN transactions are editable.

• Reports with pending transactions cannot be submitted until these transactions are settled. Settled transactions will merge with RTNs ensuring a seamless experience and reduced manual entry for users.

  Limitations: 

• Certain card issuers/markets do not provide sufficient data for SAP Concur to match RTNs to settled transactions.
• Supported cards will automatically be identified and enrolled when the card admin enables the RTN feature for a given employee group. Some cards may not be enabled due to the current legal conditions of the markets that issue these cards.
• Initial release of this feature will be limited to meal (and similar) spend only. Additional expense types will be made available as SAP Concur assesses the quality of RTN data.
• Not all merchants support sending real-time notifications.
• Must receive Mastercard corporate card data via CDF3.

Expense report submitters see a new label Pending Transactions on RTN expenses in the Available Expenses screen and inside the report in the Report Details screen.

• Users can move the RTN expense to another report or to Available Expenses, edit, or delete the transactions but they cannot copy it. Copy button is disabled when the line item is selected.
• To submit a report, user must make sure the pending transaction is either moved out of the report before they submit it, or they must wait until the transaction is settled to submit it. Settled transactions usually appear within two to seven days.
• If the report with pending transaction is submitted, an error message pops up to advise the user from submitting the report.

• Users can opt-out or re-enable the RTN transactions for their credit card once it has been enabled by their admin. To do :  Profile  Expense Settings >Expense Credit Cards. The Expense Credit Cards page displays. Under Corporate Cards, you can enable or disable Real-Time Notifications.

Expense User Interface - Enhancements to Dialog Box Design

All the users who had synced their American Express© Business Cards to Concur Expense had to previously authorize their cards every 90 days, but now that has been extended to 365 days. 

For cards registered or authorized prior to November 1, 2024, you can navigate to the Expense Credit Cards page > Add > Add Amex Business Card > log in and Authorize your American Express© Business Cards, availing the longer authorization period. 

No action is required by users who have synced or re-authorized their cards after this date. 

ExpenseIt

Document Classification for Email Receipt Images

Receipt images emailed to receipts@concur.com or receipts@expenseit.com, and processed by ExpenseIt are now analyzed by a new AI/ML model for document classification.

This model determines if the receipt image is converted to an expense or stored as a receipt image only. If the image can be converted to an expense, it is processed by ExpenseIt. If it cannot be converted to an expense, it is saved as a standalone image that can be accessed from Available Receipts.
 

ExpenseIt Inside of a Report

• Used to automatically process the receipt images uploaded from the inside of a report through the report details page.

• will be available to all customers by March 28, 2025.

End-User Experience

The Add Expense button in the Report Details page inside of a report displays a new drop-down menu with three options in it: Upload Receipts, Create New Expense, Select Available Expenses.

• Use the Upload Receipts button to add one or more receipts at the same time. 

• ExpenseIt processes all the selected images and creates a new expense within the report.

Restrictions: 

• New ExpenseIt expenses may be auto matched to existing entries in the same report, in which case, the receipt image and any missing details will be added to the matched entry instead of creating a new expense.
• ExpenseIt will only run on receipts uploaded via the Upload Receipts option in the Add Expense drop-down. ExpenseIt will not process images uploaded from the Available Receipts section, dragged and dropped to an existing entry, or uploaded to the receipt section of an existing entry.

• ExpenseIt will convert all uploaded images to an expense. If a user wishes to upload a non-receipt supporting document without converting to an expense, the image must be uploaded directly to Available Receipts or appended to an existing entry.

• The new Upload Receipts option will not be shown on Company Bill Statement (CBS) reports and reports that don't allow receipts.

Group Configurations - Custom Entry Date for Exchange Rate Date Configuration

A new Custom Entry Date option has been added to Foreign Currency Exchange Rate Basis Date in Group Configurations. This allows separate trips within a single report to have differing base dates for exchange rate calculations.

For new and existing entities and Expense Groups, the exchange rate basis continues to default to Transaction Date. For entities and Expense Groups that have previously set the exchange rate to Trip Start Date, the basis defaults to the trip start in the report header.

End-User Experience

Users see a new custom date field which indicates the exchange rate date of the given expense.

Receipt Handling – Digital Receipts

Triggering an Email Notification for Failed Digital Receipt Processing

An improved method of notifying the users when an emailed receipt fails to process is available to users. Currently, customers need to log into their profile to check if the digital receipts emailed to receipts@concur.com, receipts@expenseit.com, or receipts@eu.concursolutions.com have been processed.

However, if the receipts fail to process, users are left unaware of the reasons behind the failure. With this solution, an email notification is sent to the user for such failed receipt processing scenarios.

End-User Experience

With this update, users will receive an email notifying the failure of the receipt processing and the reason for failure.

In a scenario where the digital receipt processing failed because an attached file type is not supported, the email notification sent to the user will look as shown below.

In a scenario where an email was sent with only a subject line and no content or attachment, the email notification sent to the user will look as shown below.

Travel Allowance Service

Alternative Calculation for Foreign Trips (Comparison of Foreign vs. Domestic Entitlement) – Austria

When users submit travel expenses for foreign trips, SAP Concur Expense automatically calculates and applies the higher reimbursement rate (either foreign or domestic) without requiring manual selection.

For foreign trips, the system calculates the following in parallel:

• Foreign entitlement: Standard calculation based on foreign travel rates.
• Domestic entitlement: Calculates the foreign trip as if it were a domestic trip.

The system then applies the higher of the two rates for reimbursement.

Configuration/Feature Activation

The Alternative calculation is applied through the following calculation rules:

• Based on time of arrival, considering foreign trip parts as domestic

  • Assigned to: Alternative calculation: Location for rate determination, foreign for rate type meals.

     

• Used by Austria only – Rate of the last location, with reduction after 28 days

  • Assigned to: Alternative calculation: Several locations in a reimbursement interval, foreign for rate type meals.

     

• Highest total rate amount
  • Assigned to: Alternative calculation result.

Support for Collective Agreement in Metal GEWERBE in Austria

Travel Allowance support is now available for companies participating in the collective agreement Metal GEWERBE in Austria. provides a best practice template for client rate bundles, tailored to meet the requirements of the Metal GEWERBE collective agreement (SAP_CONCUR_AT_TEMPLATE_METAL_GEWERBE).

Features: 

• Reimbursement intervals based on calendar days for both domestic and foreign trips
• Calculation of domestic and foreign trip parts based on time bands
• Separate calculation for domestic and foreign trip parts
• Foreign travel time of up to 5 hours calculated as domestic in Austria
• Handling of trips longer than 28 days
• Deductions and adjustments

• Alternative calculation for foreign trips (Comparison of foreign vs. domestic entitlements)

Value Added Tax (VAT)

Enhanced Multi-VAT Handling in Expense Reporting

• automates itemization for hotel receipts with multiple VAT rates in Germany.

• Update simplifies handling receipts that combine different VAT rates in a single line item, such as a hotel stay and breakfast. 

•  applies only to domestic expenses in Germany.

• Ensures accurate VAT reclaims.

• Reduces report send-backs and minimizes reimbursement delays.

• Expense users will see a new Total Net Amount field in their expense entry.

• ExpenseIt automatically populates this field by extracting the total net amount from German hotel receipts. Users can manually enter or modify this amount as needed.

When users itemize their expenses and submit the expense report, the system validates the Total Net Amount against the net amount calculated from itemization:

• If the values match or the Total Net Amount field is left blank, the system makes no changes.

• If there is a mismatch, the system automatically adjusts the parent itemization line and adds a new child expense line item. This ensures VAT amounts are accurately re-computed.

System-generated comments are added for transparency, ensuring users and processors are informed of any automatic changes. Processors can then approve the report or return it to the user for further updates.

System-generated itemizations may occasionally result in minor rounding differences due to computational precision. These small variances do not impact overall transaction accuracy.

Uber for Business Integration Enhancements

Users will have receipt information from rides with Uber and orders with Uber Eats on business profiles automatically sent to Concur to complete expense details. A copy of the applicable receipt image will also be sent. 

For Uber, receipts now include more details like consolidated transactions and tips (where applicable), and a granular breakdown of fees across transactions, taxes, refunds, and cancellations. For Uber Eats, receipts now include details like menu items and group order details, for instance specifying the users who were part of such group orders. 

New enhancements, where applicable, also include improved credit card and receipt matching, a more stable user connection, and a feature where Uber receipts will now appear in Concur in near real-time after the transaction is completed. 

Extension to Reauthorize AMEX Business Cards

All the users who had synced their American Express© Business Cards to Concur Expense had to previously authorize their cards every 90 days, but now that has been extended to 365 days. 

For cards registered or authorized prior to November 1, 2024, you can navigate to the Expense Credit Cards page > Add > Add Amex Business Card > log in and Authorize your American Express© Business Cards, availing the longer authorization period. 

No action is required by users who have synced or re-authorized their cards after this date. 

Data Access and Export Integration with SAP Concur

Customers using expense reports in Germany will have access to a new Data Access and Export service for Concur Expense. The primary goal of this service is supporting Concur Expense clients to prepare for their regular tax audits by providing essential, audit-relevant billing data. 

With this service clients can download structured expense report data from Concur in SAP’s Audit Information System file format. This service also offers a user interface to view Concur expense report data and their attached receipt images. All data access is restricted by data access profiles that can be defined by the client to restrict access to specific time periods and legal entities. 

On the user interface you will benefit from a new interface that remains consistently structured and includes contextual information, even for custom fields. This interface is available in English and German. 

Using the Data Access and Export Service, you can easily identify specific custom fields, such as cost objects or GL account numbers, facilitating the analysis of data from Concur in SAP Financials or SAP HR Payroll. Additionally, a new data extraction report in S/4HANA Public Cloud offers the necessary data for cross-system evaluation of value flows. 

End-users for this application are for example tax auditors or internal auditors. Once you have been granted access to this application, you will see a lean user interface that provides access to expense report data. This access is restricted based on the data access profiles which are assigned to your user. Standard users can only view expense report data on the user interface. 

End users who have been assigned the user role with download authorization see another functional area. In “Download Paid Expenses” you can create data extracts which are also based on the data access profiles which are assigned to your user. 

Custom Fields Search Filter

Custom lists can now be filtered by text as the user types, making it easier to find specific items and reducing the need to scroll. This feature applies to lists with fewer than 100 items, allowing users to quickly search for what they need. 

New Required Field Indicators

Employees entering their banking information and admins creating new funding accounts can see a red asterisk indicating a required field.  

In the Funding Account window, admins can see red asterisks on required fields. 

E-Bunsho Detach/Remove Receipt Change

When you manage expenses, you will see a Detach/Remove button only for e-Bunsho receipts that are a part of expense reports that are not yet submitted or are recalled or returned. 

It is only the visibility of the button that has changed. For recalled or returned entries, you still cannot remove/detach the receipt from the expense report entry. If you click the Detach/Remove button, you will be alerted with this message: You are not permitted to perform this action. 

Electronic Invoice Support for Germany

As of January 2025, SAP Concur supports e-invoice for Germany. 

The following two official e-invoice standards are supported: 

• XRechnung (.xml) 

• ZUGFeRD (.pdf with embedded XML) 

Employees can email e-invoices to receipts@concur.com. 

For ZUGFeRD, the PDF can be attached; for XRechnung, a visual copy (e.g., PDF, JPEG) must also be attached. The original e-invoices will be stored in the Concur Expense database, with visual files displayed for convenience and approval. 

Removal of X icon from Report Tile

The user can no longer see the X icon on the report tile in Concur Expense. 

Check Name Modification for Japan Merchant Tax ID Check

The check name Invalid Merchant Tax ID – JP is now changed to Missing Merchant Tax ID – JP. 

This check name was modified to clearly reflect its purpose, which is to confirm the presence of a Merchant Tax ID. There is no change to its functionality 

Expense Credit Cards Profile Update

The Expense Credit Cards page is now enhanced with the following features:

• This page will appear for all end-users regardless of the type of Credit Card connection(s) your company has enabled. This page will not be visible to administrators or delegates.
• You will find cards that were linked via Yodlee under  Personal Cards. Corporate cards and/or American Express Business cards are under  Corporate Cards.
• American Express Business Cards that require re-authorization will now display a Connection Status called Disconnected. You can reconnect/re-authenticate by clicking on the Actions ellipses 

The feature is automatically available; there are no additional configuration or activation steps. 

Report Owner Automatically included as Attendee by Default

• For expense types that require attendees, the report owner is now automatically included as an attendee by default.
• This update applies specifically to Entertainment and Meal expense types.

Improved Accuracy for Concur ExpenseIt

• Concur ExpenseIt now extracts values from receipts with greater accuracy, converting them into expense line items.
• If required fields on a receipt cannot be read, they will be left blank instead of being filled with default values.
• When opening the expense, a message will notify users to update the blank fields manually and suggest uploading a clearer image if the receipt was unreadable.
• Unreadable receipts may lead to reports being sent back or failing an audit.

Merchant Tax ID Automatically Extracted from ExpenseIt for Spain

• Concur Expense now extracts the 9-character Merchant Tax ID (NIF/CIF) from receipts processed by ExpenseIt for Spain-based clients.
• This information is automatically added to expense details, helping you comply with tax reporting requirements.
• Users can also manually add or edit the Merchant Tax ID if needed.

Configurable Mileage Calculator for Custom Rates

• Administrators can now enable or disable the Mileage Calculator for end users with custom mileage rates and control the Availability options include: Yes, No, or Required.
• End users with custom mileage rates will see:
  • Link Available: Users can calculate mileage using Google Maps via the Mileage Calculator link.
  • No Link: Users must manually enter mileage details in the From Location, To Location, and Distance fields.
  • Link with Asterisk: The Mileage Calculator pop-up opens automatically, and the From Location and To Location fields are disabled, requiring the calculator to be used.

Preferred Name for Approver and Processor

• Approvers and processors can now set & configure their preferred names in Concur Expense themselves.
• Preferred names will be displayed based on the user’s locale, following cultural norms and language preferences.
• This feature enhances inclusivity and personalization across the platform.

• The end-user who is a submitter can view the configured preferred names of the approver or processor, if their locale supports preferred name.

• If a preferred name is not defined or not supported in the user’s locale, names will default to one of the following formats:
  • "FirstName LastName"
  • "LastName, FirstName"

Rates and Adjustments Based on Trip Categories

• Expense administrators can now configure rates and adjustments based on trip categories like domestic trips, foreign trips, or all trips.
• This update adds flexibility for managing trip-related rates and adjustments.

Unassign Travel Allowance Itinerary from Expense Report

• Users can now unassign a travel itinerary from an expense report using the Travel Allowance Service (TAS) feature.
• How to Unassign an Itinerary:
  • Select the All Days option in the Date/Location column.
  • Click Finish to display a pop-up.
  • Choose Unassign to complete the process.

• Reusing an Unassigned Itinerary, saving time by avoiding re-entry of travel details.
  • Once unassigned, the itinerary can be reused in another expense report.
  • To reuse it, select Add an Itinerary and choose the Select an Existing Itinerary option.
  • The previously unassigned itinerary will appear and can be applied to the current expense report.

Home Page Redesign: Phase 2

• Option to Switch Back to the Old Design:
  During this phase, users can switch between the new and old home page designs using a banner at the top of the new page.
  • How to Switch Back: Click "Switch Back" in the banner to return to the old design. A short survey will appear, allowing you to provide feedback on your experience with the new design.

• Returning to the New Design: If you wish to return to the new design, click "Learn More" in the banner, then select "Enable" on the What's New page.

• Starting Phase 3 in January 2025, the new home page design will become the default and only available option. Switching back to the old design will no longer be possible.
• Note: The elements displayed on the new Home Page depend on your organization’s specific configurations.

Expense: Enhancements to the Existing Available Expenses Screen

• In the Available expenses section, clicking on any expense entry, including the thumbnail view, will display both the image of the receipt and the expense source since this update. 
• A new Move button is added for an ExpenseIt entry. User can save the expense and move it to an existing report or a new report simultaneously using the  Save and Move  button. 

• For a non-Expense created expense entry, use the  Move  drop-down button to save the entry and move it to a report. The drop-down button displays all the available unsubmitted reports, along with the option to create a new report. 

Triggering an Email Notification for Failed Digital Receipt Processing

An improved method of notifying the users when an emailed receipt fails to process is now available to users. Currently, customers need to log into their profile to check if the digital receipts emailed to receipts@concur.com, receipts@expenseit.com, or receipts@eu.concursolutions.com have been processed. 

Updated Table Toolbar Design, Released Pages

With the October release, on some pages in the SAP Concur UI, the appearance, page alignment, or order of some buttons will change 

For example, in the  Available Expenses  section of the  Manage Expenses  page, the following changes will be implemented: 

• The page alignment of the  View  menu is changed from right-aligned (right side of page) to left-aligned (left side of page) 
• The page alignment of the  View, Edit, Delete, Combine Expenses, and  Move To  buttons is changed from left-aligned to right-aligned. 
• The  Upload Receipt  button has been moved to align with the  View, Edit, Delete, Combine Expenses, and  Move To  buttons.