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p78 summary of all new features

SAP Concur Release Notes

May 2024

SAP Concur is constantly evolving its products with minor adjustments to ensure stability and improve the applications.

Retention Period of Credit Card Data Files

Overview

Targeted on or before May 24, SAP Concur will be implementing a process for compliance reasons, where the card data files received from external sources (issuing banks, card associations) will be deleted from the system after 90 days.

Normally, the practice is to automatically import and load the data contained in the data files within 24 hours of receipt. If the raw data is required after the 90-day window, clients can work with their issuing bank to have these files re-sent.

This update is meant for offering data protection and privacy compliance.

Configuration / Feature Activation

The change occurs automatically; there are no additional configuration steps

Expense Integration with Microsoft Teams

Overview

Targeted for a future release, Concur Expense will integrate with Microsoft (MS) Teams. This integration will allow users to collaborate on Concur Expense tasks without leaving MS Teams.

End-User Experience

Once MS Teams is enabled for an organization, the SAP Concur app can be added to the user’s MS Teams. Once within the SAP Concur app within MS Teams, the user can type search terms such as “Expense” or “Expense Approvals” to retrieve entire reports. A list with the latest five active reports will appear.

Expense reports will be available to view in MS Teams or to be shared with an approver in a chat.

Approvers will be able to search expense reports from their approval queue. A list with the latest five active reports will appear. Approvers will be able to approve or reject reports from within MS Teams.

Configuration / Feature Activation

This feature is enabled by default. There are no configuration steps.

Recurring Itemizations in Expenses

Overview

In an upcoming release, the multiple itemization recurrence options in Concur Expense will be combined into a single, user-friendly drop-down menu, from which the user can select the recurrence frequency.

This change is applicable to all expense types where there is a possibility for recurrence of itemizations.

For example, when the user has entered all details pertaining to the hotel, the user will need to itemize their hotel expenses. The user will now see this user friendly drop-down within the nightly lodging wizard for hotel expenses.

This feature will allow the user to create multiple expense entries during the itemization process, as well as provide the same amount per day, or different amounts each day.

This change will make the recurrence checkbox more discoverable and will reduce complexity in creating itemization for expenses. The users will be able to efficiently manage their itemized expenses in a shorter time with a better streamlined process.

End-User Experience

On the Itemizations tab in Concur Expense, the field Entry Type > Recurring Itemization will be replaced with a new Recurrence drop-down list. After the Expense Type is selected, such as Hotel, the user will now choose an option from the Recurrence drop-down list. 

This change applies to all expense types where there is a Recurrence checkbox.

For the Hotel expense type, the current UI contains the options The Same Every Night and Not the Same. This will be updated to display the selections Same Daily Amount and Different Daily Amount as follows: 

Example: Same Daily Amount Screen

Example: Same Daily Amount Screen

Configuration / Feature Activation

The change occurs automatically; there are no additional configuration steps.

Update to the Report Status Indicator

Overview

Currently, end users can view the updated rectangular indicator that shows the status of an expense report. This indicator used to display in bold colors. Now, this rectangular indicator displays in more pleasing, mild colors. 

With this change, this indicator is easier on the eyes than the prior version.

End-User Experience

The end-user can now see, in selected screens, a solid color background and white text in the tiles that display the status of the expense report.

Configuration / Feature Activation

These changes are automatically available; there are no configuration or activation steps.

Release Update 04/2024

April 2024

SAP Concur is constantly evolving its products with minor adjustments to ensure stability and improve the applications.

Sign In To SAP Concur Without a Password

Overview

In Q2 2024, SAP Concur plans to enable users who sign in to SAP Concur solutions with a username and password to sign in without a password. When the feature is enabled, a user who does not want to enter a password during sign in can send a one-time link to the email address associated with their SAP Concur personal profile.

Business Purpose / Client Benefit

For users who do not want to enter a password during sign in, this feature enables the user to sign in quickly and efficiently through a one-time link.

End-User Experience

After they enter their username, users have the option to sign in with an email link.

If they click Sign in with an Email Link, a sign-in link is sent to the Email 1 and/or Email 2 email address configured in the Email Addresses section of the My Profile – Personal Information page in SAP Concur solutions.

The email address associated with their account can be confirmed by the company’s Concur administrator.

Configuration / Feature Activation

This change will occur automatically.

Two-Factor Authentication Enhancements

Overview

In Q2 2024, SAP Concur plans to implement enhancements to the instruction for the Two-Factor Authentication setup process.

Business Purpose / Client Benefit

These changes improve the on-screen instructions when setting up Two-Factor Authentication.

End-User Experience

Users will be presented with clearer and concise instructions when setting up Two-Factor Authentication. For example, the setup screen will be updated to provide step-by-step instructions.

 

Before Example 

After Example

Configuration / Feature Activation

This change will occur automatically.

Enhancements to the Report Timeline

Overview

The user interface for the Report Timeline feature in an expense report will be enhanced and will display updated icons and layout. Some additional details will also be displayed when compared to what is currently displayed. 

This feature will provide users with improved usability and will ensure report timeline user interface is easily accessible

Phases

This feature will be released to specific verticals, vendors, and data centers in April 2024:

Phase      Date of Release
Phase 1: All customers test entities    April 16, 2024
Phase 2 All production entitiesApril 23, 2024

 

End-User Experience

Open an expense report and click Report Details > Report Timeline to see the new enhancements in the Report Timeline screen. You will see more information than was previously available, along with the status of the report and names of the approvers.

In the Approval Workflow section, the UI will be improved to display updated icons, approver names along with time and date of approval.

Example:

The view in the Report Summary section will also be enhanced to show updated icons and layout. New buttons Sort and Filter will be included in the UI. The comment section will no longer be hidden and will now be displayed to all.

Example:

Configuration / Feature Activation

These changes will be automatically available; there are no configuration or activation steps.

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